Time Blocking for Busy Moms
Inside: ย How to make the most out of your time with time blocking.
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With so much to do, we often find ourselves exhausted at the end of the day, with only half the things checked off our to-do lists.ย We try harder the next day, and only get more tired and frustrated, wishing there was more time in our day.ย Letโs take a look at how time blocking for busy moms can help.
In a not-so-distant past, I was the overwhelmed mom.ย I was momming 5 kids, had a husband, with a house and a business to run.ย I found myself having lists upon lists of things that needed to be done.ย
There were reminders on my counter, there were lists on my door, and there were sticky notes everywhere.ย If I didnโt have lists, Iโd forget something.ย So I kept on with the to-do lists.
The problem was, Iโd do something important, and the rest was moved to the back burner.ย And there it stayed until I was done with that โsomething importantโ. ย
I needed a system for balance.ย Balance has become a taboo word in the motherhood world, but it still has weight in my life.
What is balance?
Imagine a seesaw-type scale with a beam in the middle and two plates on either side.ย When you add something to one plate, the scale starts tilting to that side.ย In order to try to get it more even, you need to add something to the other plate.
This โsomethingโ youโre adding to the plates is your time.ย Except your scale has four plates.ย And theyโre all balanced by one beam that holds up the moving parts. ย
Iโve never seen a working balance scale with four plates.ย I donโt even know if itโs possible to engineer something like that.ย But in mom life, everything is possible.ย In motherhood, we have balance scales with numerous plates.
A plate for Family
A plate for Home
A plate for Self
A plate for Work
Most daily mom activities can be grouped into these four categories.
But how in the world do we keep running from one plate to another, adding a little here and a little there to keep our scale from toppling over?
There is a trick.
Plan your day.ย And it doesnโt mean that youโre just making a to-do list.ย To do lists have a place in our lives and always will.ย But in addition to that, I discovered a system that works for me, and I finally feel more balanced than Iโve ever felt before.
Itโs called time blocking
Itโs a system where you assign specific time blocks to all four areas of your life (your plates).ย
To Illustrate what I mean, letโs take a look at an example schedule of a mom with school-aged kids that works from home part-time:
When I first started using this system, my time blocks shifted.ย Until I figured out what works for me, my time blocks were wiggly and stretchy (as shown in the next illustration).
Once I figured out how much time felt good for each type of plate, my schedule looks more or less the same on weekdays.ย I do leave space for spontaneity, and I donโt schedule my weekends.ย I now use this time blocking system every weekday.
Once the time in a time block is up, Iโm done.ย I had to learn to be ok with an unfinished task.ย This was the culprit that kept me stuck in one plate before.ย I concentrated on one thing for way too long and got everything else off-balance.
Let me give you an example.ย When it comes time for your Home time block, you do the necessary, like cooking.ย If possible, give yourself more time than you need to cook, so you can do something else on your Home list, like decluttering a kitchen cabinet. ย
When you get one cabinet done, declutter another, but if the timeโs up, stop.ย Donโt try to reorganize the whole kitchen in one day.ย Once your time is up, youโre done.ย Youโre moving on to the next plate.
Of course, you need to be realistic.ย You wonโt leave a bunch of pans on the kitchen counter because you didnโt have enough time in your time block to put them away.ย Give yourself a little cushion and put those pans where they belong.
If you know you have 10 minutes left in your Home block, donโt start reorganizing the fridge.ย Do the silverware drawer instead.ย
When you feel unmotivated
What if you donโt feel like doing the thing you planned to do in your time block?
Oh, how well I understand feeling like this!ย I feel this way more often than Iโd like to admit.ย I planned on decluttering a kitchen cabinet one day and found myself walking in circles around the kitchen island because I had zero desire to do it.
With an internal grunt, I opened the cabinet and started to declutter.ย All it took was just to start.ย Itโs a little hump to go over, and the rest is much easier than it seems at first.ย I ended up decluttering three cabinets that day.
Word of advice
Fair warning.ย Do not try to assign the same amount of time for each plate.ย It wonโt work.ย Thatโs not balance.ย Balance is being able to add to each plate on a daily basis.ย One of the plates may only need one hour of your time.ย The other plate might need six.ย Find your own balance. ย
time blocking for moms with babies and toddlers
Time blocking can work great for moms with independent kids.ย Moms of babies and toddlers are just surfing the wave of the day, not knowing what theyโll have time for. ย
I understand.ย Thatโs why itโs important to mention that if you are a mom of small kids that need you with them pretty much at all times, you can try to implement a portion of this system. ย
For example, block off nap time and assign self-care to it.ย If you have great afternoon sleepers, you may be able to add another time block while the babies slumber and the house is quiet.ย Everything else gets done as a time window appears.ย Then, as you are able, add other time blocks to your day. ย
Hereโs an example of a time blocking schedule for a stay at home mom with a baby and a toddler:
Notice how some time blocks are โflexibleโ?ย This might seem counter-intuitive to the whole idea of time blocking.ย After all, weโre supposed to block off specific time and stick to it, right? ย
Moms with small babies can do the hybrid thing.ย Itโs better to try time blocking this way, even if you canโt commit your whole day to it, than not try at all. This post contains affiliate links. This means if you make a purchase after clicking a link, I will earn a small commission, but it wonโt cost you a penny more. ย Click here to read my full disclosure policy.
Don’t I need a planner?
If you have one, great. ย Iโve used many planners in my lifetime, and found that a planner with times assigned to each line works best for this time management system.ย Itโs a total time saver when time blocking, since you donโt have to count hours, itโs all right there.ย All you have to do is draw a colored box around a time slot, assign a task to it, and youโre good to go.
The planner Iโm using this year is called theย Living Well Planner. It’s structured well for time blocking.
This time blocking system might sound boring to the spontaneous mama out there.ย But in order for something to change in your productivity, you need to do something you havenโt done before. ย
Try it.ย If you don’t try, you’ll never know.ย In order to see if this system works for you, you need to stick with it, so give it at least a couple of weeks. ย
Adjust to fit your own life.ย If it works for you, awesome, Iโm glad to have been of help.ย And if it doesnโt, thatโs great too. You can check off time blocking as something youโve tried and move on to trying something else.
โHow do you do it all?โ Is a question I get often.ย The truth is, I donโt do it all.ย I chose whatโs important, move things that can wait to tomorrow, and say โnoโ when necessary.ย The time blocking system for busy moms has done wonders to my productivity and my feeling of balance.ย I hope it will work for you too.
Thank you for sharing your tips! Sometimes I just feel like I can never keep up with everything. Last week, I was running around the house trying to get everyone out the door for school when my daughter spilled raspberry jam all over the living room carpet. It made a huge stain, and I even had to call a professional carpet cleaner to get the stain out. Luckily, they could clean it, but talk about a stressful morning. I definitely need to use your organizational tips!
It’s my pleasure, Sage. Oof, the strawberry jam is messy, but hey – it smells so good! ๐ Glad you were able to get the stain out. ๐